8 Things That Make an Ideal Business Travel Booking Tool

With global business travel on the rise, managing it efficiently has become a priority. Although this task seems daunting, streamlining every aspect of a business trip can be easy with the right tools. Here are the 8 most important things to look for in an apt travel booking tool for your company:

Even in the age of virtual meetings, face-to-face client interactions and business travel cannot be substituted. It is a major reason employees going out on business trips has been steadily increasing over the years. 

However, with such a significant rise in business travel booking, the challenges associated with it also amplify. Tackling these challenges can be made easy by partnering with an ideal business travel management solution. But finding the right product that fits the requirements of your enterprise can be yet another challenge. This guide attempts to help you pick the most suitable business travel and expense management tool that benefits your corporate goals:

Business travellers have limited time and unlimited commitments. With a packed schedule, time is of the essence for such employees. Hence, it become important that companies look for a corporate booking tool that can solve their business travel needs in a matter of minutes. It should support the employees by reducing the time-taken to make the bookings, get the approvals, and claim reimbursements.

Additionally, a corporate self-booking tool that has a user-friendly interface and offers smart recommendations can further save the employees’ time. It can help employees plan and book their trips in just a few simple clicks. This can save your team time wasted in browsing, helping them be more productive.

 

A good management platform for business travel booking should ensure higher savings. With exclusive discounts and special benefits, businesses should be able to save more on every booking of their employees’. An ideal platform to book business travel also provides options that fit the company’s budget. These options are also fully compliant with the travel policies of the company, making sure that each booking is within the company’s budget.

The right travel solution will also offer better negotiated rates that come without additional charges like:

• Booking fees 
• Cancellation charges
• Modification fees

Together this ensures higher savings on each booking made through corporate travel booking tools.

 

Good corporate travel bookings platform ensures that the travel admin has eyes on every aspect of the employees’ travel. Transferring all the business travel needs onto a single travel management solution, can offer greater control and transparency to the administration.

With real-time reports that are also automated, the travel managers can have deeper insights into the:

• Total bookings
• Total spending to book corporate travel
• Department-wise travel expenditure
• Frequent travellers
• The preferred suppliers of the employees

Among several others that will always keep you informed as to how your employees travel.

A lot of time and resources go to waste when things must be manually done. This is true even for booking business travel and every other aspect of it like:

 

• Approvals
• Budgeting
• Reporting
• Expense Filing
• Reimbursements

If manually done, all these processes can be extremely complicated and repetitive. With automated solutions, there is no need for human intervention. This is why the right travel management system should rely on easy automations.

Each organization has a different approval flows for booking business travel. Every employee has to seek the approval of their supervisor, travel admin, HR, or finance department. With the right travel partner by your side, it is easy to customize the workflows on the basis of the unique requirements of each company, travel, and business objectives.

 

Similarly, the best business travel management companies ensure easy travel policy set up for pre-defined guidelines on each aspect of work-related trips like:

 

• The booking limits
• The preferred business travel hotels/ flights
• The defined approval flows
• The process for reimbursements

 

.. and more that is imperative for ensuring complete compliance.

The right business travel management companies also collate the expenses, the spending habits, the most preferred suppliers, and more into easy-to-understand reports. This prompt graphical representation of the data helps effectively analyse relevant information that offers valuable insights. This in-depth analysis can further facilitate important budgeting and policy decisions by the company.

A good travel management tool offers location-specific reports for business travel expenses that can be further categorized on the basis of the city, department, or even project. These reports enable comparisons that can even shed light on the performances of each team, contributing to better overall visibility.

An ideal platform for online business travel offers comprehensive travel support 24/7. Good service support corresponds to resolving:

• Any issue arising pre, post, and during employees’ journey.
• Doubts travellers have regarding their trip, visa, forex, etc.
• Any advanced issue concerning the well-being of the employees venturing on business trips.

 

Partnering with an online business travel booking service can seem daunting at first, especially when there are other infrastructural systems like HR software and ERPs already in place. Adopting a new system can be challenging, and therefore, it becomes imperative to choose a business travel platform that offers easy third-party integrations that makes each system compatible with the other.

Companies can go through product demos before finalizing business travel solutions that offer the above-mentioned features. A travel platform that enables admins and employees to manage each aspect of the travel plan easily is ideal for companies empowering their employees for hassle-free corporate travel management. myBiz is one such travel management solution that can enforce easy customizations through efficient features that simplify corporate travel while also helping you save more! 

Frequently Asked Questions (FAQs) About Corporate Travel Booking Tool 

Q1. How to book corporate tickets?

Ans. Using a one-stop company travel booking platform can help employees book for their comprehensive travel needs- hotels, flights, buses, trains, and more.

 

Q2. What are the benefits of corporate booking?

Ans. Bookings made through corporate travel booking companies come with exclusive benefits like trip modifications and cancellations at reduced prices, exclusive corporate rates, and more.

 

Q3. What is a corporate booking tool?

Ans. An online tool that makes corporate travel bookings is known as a business travel booking solution. This corporate travel booking tool helps plan, book, manage, and monitor every aspect of the bookings.

 

Q4. What is a self-booking tool?

Ans. Ideal self-booking tools offer corporate travel booking solutions that can help employees book each and every part of their trip by themselves. Its easy-to-use interface makes trip planning and booking seamless and efficient.

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