How to Get the Best Group Booking Rates on Hotels?

Ensuring that a group of employees travelling together get the best accommodation is difficult to manage, but getting cost-effective rates for group hotel booking, can be even more challenging. However, partnering with the right travel management solution can help businesses get the best group booking rates:

 

 

Travel managers have a hard time trying to organise group travels for employees travelling together for work. Making large group bookings can be quite demanding. Making multiple bookings, being up to date with the trip detail of each employee and ensuring complete travel policy compliance can be a logistical challenge. But the more concerning aspect of group bookings for hotels lies in the rising costs of making reservations for large groups.

Here are the best ways to secure more lucrative rates on group bookings hotel while also getting access to the best facilities that can make the employees’ business travel experience far more productive while also saving costs for companies: 

Group bookings are challenging to coordinate and manage. However, the biggest challenge associated with hotel group booking lies in getting booking confirmation. It is therefore suggested to book at the earliest to not only get timely confirmations but also get the best rates. A single, large booking is preferred by hotels, and companies should take advantage of this. Advance booking availability can indicate that the demand is low, thus making sure that businesses are able to avail of reduced rates for higher savings. 

The rates listed for group booking hotels on the official website or the third-party channel are not always the best, and companies should avoid blindly agreeing to pay inflated rates. There is always the possibility of getting slightly more “competitive rates” the hotel believes that the bulk booking is worthwhile. So, make sure to leverage your group booking in hotel to get incentivized rates.

 

Another important aspect of negotiating for more lucrative rates is to consider the complete package that includes:

 

• The accommodation.
• The meals.
• The room amenities like Wi-Fi etc.

 

There is always room for getting exclusive rates for group reservations as the best deals lie at the end of skilful negotiations.

 

Setting up centralized payments for the business travel expenses incurred on hotel group bookings can also contribute to higher savings. Every company has corporate credit cards that can be utilized to pay for the employees’ work trips centrally. Credit card providers offer business or corporate credit cards that come with exclusive benefits which can be used to avail of group booking offers. They can even offer special perks on bookings like free meals, access to business amenities, extra stays, and room upgrades, among several others. Additionally, centralized payments can further simplify the hassle of reimbursing employees for paying out of their pockets.

Hotels prefer high occupancy rates, which can be leveraged by companies with employees frequently travelling for work. The likelihood of hotels being completely booked is higher when businesses have a large group of employees travelling for work and needing a group booking hotel. Companies can actually negotiate for special discounts on extended stays (hotel accommodations beyond five nights) for big groups, thereby incurring higher savings.                                                           

Finding the right travel management and seeking their expertise for group booking rates can significantly boost the possibility of getting the best offers and discounts. An ideal travel management solution not only enables easy and efficient management of group travels but also ensures that businesses incur more savings owing to their special negotiated rates for corporates. These exclusive rates can be even more significant for group booking for hotels where a large number of employees travel together to achieve common business goals.  

 

 

If you are also struggling with hotel group booking, myBiz is the right travel partner that can streamline your group business travels owing to its extensive hotel inventory that enables access to the best corporate rates. These advantages make us a preferred travel solution even for group travels due to access to the most exclusive deals and offers for businesses, ensuring higher savings on your overall corporate travel!

Check out the top hotels in these primary business locations for your next group booking:

 

 

Frequently Asked Questions (FAQs)

 

Q1. Do travel managers abide by the hotel group booking policy of the company?

Ans. Yes, travel managers must comply with the company’s travel policy even for group bookings hotels.

Q2. How to get a hotel group booking discount?

Ans. Utilising the services of an ideal travel management partner that is backed by large inventory support can offer the best group booking deals.

Q3. What additional benefits can be negotiated on hotels group booking?

Ans. Travel managers can negotiate for room upgrades, free meals, extra meals and more amenities on hotels group booking.

Q4. Can the group bookings hotels rate be cancelled last-minute?

Ans. Partnering with the right travel management solution can ensure that even group hotel reservations are easily cancelled last-minute.