Group Hotel Booking for Corporates: A Guide!

Making a group booking in hotel can be complicated, but booking with the right travel management platform can make it quick and simple. Group bookings are an effective way to ensure that all the employees travelling for work stay under one roof and collaborate better to easily achieve their business goals. This article explores the ins and outs of booking hotels for large groups in a hassle-free manner:

Making corporate hotel booking for a large group can be akin to a nightmare for any travel manager. Keeping track of multiple bookings can be complicated and extremely time-consuming. Being updated about the trip details and ensuring that each booking complies with the company’s travel policy can be extremely cumbersome. It, in fact, poses a logistical challenge that can often be difficult to overcome. Furthermore, ensuring cost-effective bookings for a large group can be an additional roadblock. 

So, how to climb this mountain of making group booking for hotels? This journey can be made easier with the right travel management platform that can-

• Offer the best group rates on hotels. 
• Provide an extensive inventory of hotels with the best amenities.
• Bring the best deals and discounts on group hotel reservations.
• Offer effective tools for managing savings on bookings for a large group. 

Let us understand how this can be done in more detail below: 

Important Things to Remember for Group Booking Hotels:

Before making a group hotel booking for corporate, one must be aware of a few essential things. These pointers can save you from facing several challenges and help bring down the expenses incurred. These include:

• Type of Trip: Employees going for a corporate offsite will have different needs than those going for a client meeting or seminar. Depending on the purpose of the trip, you have to look for the amenities offered at a hotel.
• Location of the Trip: After the why? behind the trip is clear, it is time to answer- where? The location of the business trip can affect the booking of corporate hotels. 
• Preferences of the Travellers: While time management on a work trip takes precedence, it should not come at the cost of comfort. So, consider the preferences of the employees travelling to book a comfortable business trip hotel.
• Amenities Offered: The size of the hotel room and the amenities offered are also important elements to consider for group bookings. Employees need to unwind post work and so look out for the following facilities in a hotel for their work needs and beyond -: High-speed Wi-Fi connectivity, meeting rooms and conference halls, 24-hour concierge service, restaurant, fitness and entertainment centres, disability access and more.
• Others: Several other requirements like check-in and check-out timings of each employee travelling in a group much also be paid attention to during group bookings.

Once these issues are taken care of, the journey to managing a group hotel booking can be smoother. However, with the right TMC by your side, this process can be absolutely seamless!

Why Choose a TMC for Corporate Group Booking in Hotel?

Booking business hotels for a large group does not have to be daunting task that requires travel admins to keep track of a myriad of information and research across websites. Instead, with an ideal TMC, you can get access to the best properties with maximum corporate hotel discounts and bid farewell to numerous spreadsheets and your stress. Here is why an excellent online travel management platform can ease your worries when it comes to group bookings:

• Save Time and Money: The right TMC understands that there is a need for an efficient system when it comes to corporate hotel bookings for a large group. It can therefore be of value as it helps save both time and money by offering discounted corporate rates and the largest hotel inventory at just one click.
• Easy Choices: A TMC offers end-to-end services that specifically cater to the needs of business travellers. Hotel booking sites helps them find the most preferred properties with the best amenities and enables booking hotel rooms for group travel in quick and easy steps.
• Comprehensive Services: An online hotel booking portal offers comprehensive and automated solutions for group booking hotel on a one-stop platform. It enables easy bookings, management, reporting and support required on business travel, all with one click!
• Personalizations: Easy customisations and modifications to bookings at the eleventh hour are easily facilitated, making booking cancellations and changes more manageable when it comes to hotel booking online.
• Ensures Compliance: Additionally, it ensures that all the corporate hotel bookings are fully compliant with the company’s travel policy. This makes approvals quick and easy.
• Assured GST: myBiz’s guaranteed GST invoices on business travel hotel also assures savings, ensuring that companies can easily stick to a travel budget.
• 24/7 Support: A priority customer support team is available 24/7 when you book hotel to take care of every unforeseen issue, offering a seamless booking experience at all times.
• Dedicated Account Managers: For larger bookings, dedicated account managers can take care of every little detail, offering customised solutions on a customer-centric platform.

So, use myBiz, a specialized online travel management platform, to book business travel hotel for large groups and make the most of the best hotel booking site. We offer cost-effective travel management for every aspect of your corporate bookings, regardless of the size of your business. So, make the most of best-in-class bookings, management, and reporting solutions with us. Explore more here!

Frequently Asked Questions (FAQs)

Q1. Do corporate hotel booking companies offer group bookings?

Ans. Yes, a good corporate hotel room booking platform like myBiz offers group bookings for businesses to cater to all their business travel needs.

Q2. What is the most important thing to remember for group hotel bookings for a corporate offsite?

Ans. For a corporate offsite, when it comes to booking hotel, 

it is best to opt for group hotel bookings that offer both comfort and convenience.

Q3. How to get corporate rates at hotels for group bookings?

Ans. Partnering with the right TMC like myBiz can grant you easy access to hotel corporate rates for small business as well as mid-sized and large enterprises.

Q4. What is the most important factor for group hotel booking for employees on a business trip?

Ans. For employees on a work trip, it is best to look for a corporate booking hotel that is close to their work site and is easily accessible.

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