Corporate Hotel Booking with A Travel Management Company

Corporate hotel booking requires a extensive inventory availability, accommodation quality assurance, assured GST invoices, ability to make last-minute modifications and more. A trusted corporate travel management company can offer these benefits while also helping business travellers and admins search, book, and cancel bookings alongside managing expenses. In this article, we will explore how an established TMC can help increase efficiency by being a single tool for invoicing, management, and support for corporate hotel bookings: 

Business travellers can always opt for corporate hotels to make business trips comfortable and productive. Several business hotels, from luxury to budget, are centrally located and provide the best facilities necessary for meetings, conferences and interviews. These hotels ensure that the preferences of business travellers' are met with ease. Apart from the seamless concierge services to well-designed lobbies, these corporate hotels integrate stylish work desks in the rooms and other modern facilities. Most luxury business hotels provide videoconferencing services for real-time communication online with high-speed internet access, along with photocopying, printing, scanning and fax services. In the conference rooms, business travellers are provided with state-of-the-art audiovisual equipment, slide and LCD projectors, laptops and desktops. The conference rooms are also spacious to accommodate a large number of people. Business travellers can book such conference rooms based on the available seating arrangements and choose from theatre, classroom, banquet, and reception rooms.

A corporate hotel booking through an online travel management company is the easiest way to get the most out of your business travel. However, not every corporate booking hotel platform can help business travellers find the best accommodations by giving them access to an unmatched inventory of hotels with competitive deals across any geographical location. Only some TMCs like myBiz covers all corporate travel locations and have the ability to offer the most extensive inventory for hotel bookings.

Let us explore the advantages of using an ideal travel management solution for individual or group booking for hotels on your next business trip:

Convenient Hotel Booking for Corporate:

A good travel management solution enables business travellers to manage all their corporate hotel bookings on a single platform. This cuts short the time-consuming searches on third-party websites because they offer real-time and dynamic prices alongside free cancellations and easy date changes, as well as hotel upgrades. Furthermore, the app and web-based platforms enable on-the-go bookings that are ideal for business travellers who live a fast-paced life. They further offer round-the-clock travel experts for easy resolutions, being the perfect travel partner.

More Options of Hotel Booking:

An ideal corporate travel management platform offers a wide inventory of business travel hotel. But what is even more important is that these hotels come with the best-in-class offers. They are thus, a single portal that offers a broad inventory with the most competitive deals and offers on a wide range of properties like:

• Bulk business bookings or group hotel booking
• Luxury traveller hotels
• Corporate outing hotels
• Budget corporate hotels

 

Flexible and Transparent Business Trip Hotel Bookings:

An ideal travel management company helps businesses to easily set up expense-related rules along side payment channels to offer more convenience. Companies can choose to make payments via their corporate credit card, make payments in advance or prepaid, and even through the employee credit card to match their needs. These highly customizable options ensure a hassle-free experience. It additionally helps in offering access to real-time reports that can be an easy way of record-keeping, having more control over employees’ travel, and effective insight for better decision-making. myBiz is one such TMC that comes with an integrated expense management system for transparent invoicing and reporting.

Savings and Booking Assistance with Corporate Hotels:

Be it the case of finding the best hotel deals or sticking to the company budget, with the help of a TMC; travellers can book and manage all kinds of corporate bookings, including group booking in hotel. Such platforms allow you to pick the most suitable option amidst an unrivalled inventory of hotels. They are capable of catering to companies regardless of their size and budget. They offer corporate hotel discounts and fares set out for business travellers to ensure maximum savings. Users can even compare and book options as per their preference so as to ensure that they do not overshoot the company budget. Furthermore, bookings made through an online travel management company like myBiz are known to ensure quick and easy resolution of travel-related issues, thanks to dedicated support that is available 24/7.

Luxury Business Stays and Bulk Bookings:

With the aid of the right travel management tool, business travellers can navigate amidst a sea of options from a huge inventory and save even on luxury hotels. myBiz is one such business travel management solution that offers luxury within a budget. Such TMCs can ensure that their business travel hotel stays are not just about productivity but also offer comfort and savings. They provide the best customizable booking experience to corporate travellers, ensuring that they achieve their business goals while being at ease and not sacrificing convenience.

Furthermore, with bulk group booking in hotel, it becomes convenient for business travellers to commute and stay at any of the luxury as well as the cheap corporate hotels in the country. Business enterprises can significantly cut down on the expenses of their employees when it comes to business travel and get discounted rates on B2B hotel bookings. Here are some of the benefits of bulk booking, made through an ideal TMC like myBiz:

• Travel bookings are very systematic and can be made after comparing various offerings and ratings.
• Corporate enterprises can claim GST credit and conveniently save on their total travel transaction.
• Corporate companies can make use of the centralized company payment wallet for ease and savings.

Travel Policy integration:

Thanks to bookings made through an ideal online TMC, there is no longer the need for approvals post business trips or to await approvals before embarking on your journey. It is beneficial for employers as well, since it offers more control over the non-compliant bookings of business travellers. The company’s travel policy integrated with the bookings easily resolves all of the above-mentioned issues while offering great convenience and access to real-time reports for greater control on hotel booking for corporate. Travel management solutions like myBiz enable businesses to:

• Set up booking limits.
• Set out guidelines.
• Automate approvals and workflows.
• Define hotel preferences.
• Ensure compliance.
• Save more.

Hence, partnering with a travel management company can not only enhance the travel experience of your employees but also make sure that savings are ever-increasing.

A Word of Caution:

Be aware that even though most TMCs claim to offer the above-mentioned benefits, not every platform is able to fulfil their promises due to:

• Limited inventory. 
• Inability to offer GST invoices.
• Inability to cover all business travel locations.
• Not being a single tool for travel and expense management.
• Limitations in offering easy cancellations and trip modifications.
• Inability to offer discounted corporate rates.

and more.

On the other hand, myBiz is an easy and simple way to make corporate hotel bookings that satisfies all your business needs while also guaranteeing the best prices for corporate hotel bookings and ensuring cost savings, alongside assured GST invoices and more. To achieve this, myBiz has partnered up with a number of hotels to provide special rates and discounts exclusively available on the platform, thus answering the dilemma of most businesses- how to get corporate rates at hotels?

 

Frequently Asked Questions (FAQs

 

Q1. Is it possible to compare prices while booking business hotels?

Ans. Yes, a travel management company like myBiz enables price comparison to help business travellers pick the most cost-effective alternative.

Q2. Is it easy to personalize group booking hotels?

Ans. Partnering with an ideal online travel management company like myBiz can give you the best personalized booking experience, even on a group booking hotel.

Q3. How to get hotel corporate rates for small business?

Ans. A small business can make the most of corporate rates by partnering with a travel and expense management platform like myBiz.

Q4. Do corporate hotel booking companies offer booking assistance?

Ans. Yes, a good TMC like myBiz offers dedicated support for booking-related challenges and queries 24/7.