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Traveling for Business? Avoid These 5 Common Mistakes
Travelling for business can be full of surprises, from flight delays to packed hotels. But with some strategic planning, you can make it a productive and stress-free experience. In this article, we'll discuss five common mistakes people make while travelling for business and offer tips on how to avoid them.
When travelling for business, unexpected challenges can always arise, even after meticulous planning. From delayed flights to packed hotels and long commutes, the experience can be stressful. But with the right approach, you can overcome these challenges and have a successful business trip.
Let's look at the five most common business travel mistakes so you can learn how to strategize around them and make your next journey smooth and stress-free.
1. Skipping Itinerary Preparation When Travelling for Business
A detailed travel itinerary is crucial for a successful business trip. Skipping this essential step can cause problems, from scheduling conflicts to heightened stress levels and even sleep deprivation.
If you want your business trip to be productive, prepare a comprehensive itinerary addressing a few different aspects of your business trip -
- Your work schedule and meetings: Outline your work commitments and set aside dedicated time slots for each meeting or presentation. Don't forget to take into account potential delays, and include some time for breaks between meetings.
- Commute: Make sure to allocate enough time for travel between your accommodation and meeting locations. Consider the traffic conditions, potential delays, or any unexpected changes to your travel arrangements.
- Emergency Contingencies: Be prepared for unexpected situations by creating contingency plans. Make sure to include contact information for local assistance, your company's travel department, and emergency services.
Remember to include time for yourself in your schedule. Taking care of yourself is important to stay energized and focused during your trip.
2. Not Booking Your Hotel in Advance
Failing to book your hotel in advance when travelling for business is a mistake that can cost you dearly, especially in terms of comfort. If you are taking a red-eye flight, arriving early in the morning can create challenges with hotel check-in times. Most hotels have a standard check-in time of around 2 p.m. If you don't book your hotel for the night before your arrival, you might find yourself in a tough spot, as the hotel might be at full capacity.
That's why booking your hotel in advance through an online business travel agency is always a smart move. With the self-booking online platform on myBiz, you can conveniently reserve hotels for your work trips.
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3. Blindly Booking the Cheapest Flight You Find
Focusing solely on finding the cheapest flight to your destination can be another mistake. While cost considerations are important, it is crucial to approach flight booking with a balanced viewpoint. Here are some things to consider -
- It's best to avoid booking a flight that arrives too close to the time of your meeting. You wouldn't want to cancel or shift any meetings because of flight delays or cancellations.
- When booking cheap flights, be aware of hidden costs related to seat selection, carry-on baggage, checked-in luggage, or anything else. Take these extras into consideration to evaluate the final cost.
- Assess the airline's track record in terms of reliability, timeliness, and quality of customer service.
When travelling for business, prioritize the overall travel experience. With myBiz, you get flexible booking options, with easy cancellations and changes. You also get exclusive corporate flight rates, with extra perks like complimentary seats and meals, and discounted cancellation fees.
4. Not Familiarizing Yourself with the Company's Expense Reimbursement Guidelines
Your company's travel policy will provide important guidelines on what expenses are allowed and not allowed. Make sure you're familiar with these guidelines before spending any money on business travel so you can get reimbursed smoothly. This will help you avoid any surprises or unexpected costs.
Having a travel and expense solution like myBiz streamlines business travel payments and reimbursements. You can pay directly from your company wallet, which eliminates the need for paperwork. The platform also provides an integrated approval and reimbursement system. Furthermore, it offers GST invoices, which helps in claiming ITC (Input Tax Credit) easily.
5. Not Seizing the B-leisure Opportunity
Even though work commitments should be your primary focus during a business trip, if you happen to have free time, especially in a desirable destination or over a weekend, B-leisure is worth considering. There are many business travel ideas you can explore, from sightseeing and historical exploration to adventure activities. But it's best to talk to your supervisor before making any plans.
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Frequently Asked Questions (FAQs)
Q1. What is travelling for business purposes?
Ans. Travelling for business typically involves travelling to a new location, often outside of your regular work setting, to conduct business-related activities.
Q2. What is an example of travelling for business?
Ans. Traveling for business could involve a variety of activities such as attending meetings, client presentations, trade shows, conferences, making sales visits, or exploring new business opportunities.
Q3. What is the best online business travel agency?
Ans. The best online business travel agency depends on individual needs and preferences. To make an informed choice, conduct research, and compare features, offerings, and reviews.
Q4. What to write in a travelling for business out-of-office email?
Ans. Provide specific details about how long you'll be absent and your expected availability. Keep it concise and professional.
Related Blogs:
- • What is Business Travel? A Complete Guide for All Corporates!
- • An Ultimate Guide to Expense Management For Businesses
- • What is Corporate Travel? Understanding the Basics with myBiz!
- • Business Travel and Managing Stress in 5 Easy Steps!
- • 10 Trip Management Tips for Successful Business Travel
- • Understanding BTA: Business Travel Accident & Insurance Guide!
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