Business Travel Super Simplified
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MakeMyTrip For Business
The Perfect Guide to Simplifying Business Trips
Make your business trips more efficient!
Regardless of whether you are an experienced business traveller or new to corporate trips, work-related travel can be extremely challenging. To alleviate these travel issues, we have compiled an extensive guide covering everything that can simplify your official travel:
The advancements of the modern age allow us to freely communicate with peers, clients, partners, and colleagues anytime, anywhere. Online communications have greatly simplified our lives. However, when it comes to forging lasting business relations and cracking important deals, nothing substitutes in-person interactions.
Hence, despite the progress in the field of technology, business trips are still essential. Alongside that, being well-prepared for an oncoming trip is even more important. We have therefore tried to simplify the A, B, and Cs of an official trip to take you closer to your business goals and bring you the desired success:
What is Meant by Business Trip?
The question “What is a business trip?” can be sufficed with the answer- A journey that is made to a destination and back for fulfilling business goals is categorised as business travel. So, the business trip meaning refers to any employee travelling on behalf of their company. This includes the complete trip, including the journey to the destination and back. However, this term is not applicable to daily commutes for work or personal vacations taken by the employee.
Business Trip Vs. Business Travel:
While both these terms are used to describe work-related travel, there is a differentiation in how they are used.
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| Business Trip | Business Travel |
| Definition | This term is indicative of a single journey to and back from a destination. We can even use the plural form of this term to talk about multiple trips taken for the company’s purposes. | It is a generalised term that is used to refer to all the trips taken on behalf of the company for achieving business objectives. |
| Example | “Going on a business trip can offer employees many networking opportunities.”
Here, we refer to a single trip. However, it can be replaced with the plural form of the term to talk about several work-related trips. | “Business travel is a significant part of a company’s expenses.”
Here we refer to business travel as an all-encompassing term for all the trips made by every employee in the organisation. |
What is the Main Objective of Business Trip?
There are several objectives behind an employee venturing out to a different location in order to meet the company’s business agendas. Let us look at the 6 primary objectives of corporate tours below:
- Negotiations: Employees travelling to negotiate face-to-face with prospective clients or suppliers during the purchase of goods and raw materials fall under the official business trip category.
- Acquisition: One of the primary business objectives of employees using a corporate trip planner is acquisition. Pitching or presenting a product or service is better in person. Hence, employees need to have a business trip planner when scheduling meetings with clients, investors or partners.
- Marketing: Creating brand awareness or promoting the product/service of the company is an essential business objective. Employees have to travel extensively to achieve these marketing goals and help the business grow by leaps and bounds.
- Internal Objectives: Every company has several internal objectives behind employees travelling for work. These include branch inspections, maintenance as well as audit of firms situated in different geographical locations.
- Socialisation: Employees rely heavily on cultivating relationships with peers and clients through various socialisation events. These corporate events, conferences, seminars and offsites are the target market for corporate tour packages.
- Learning: Business travel grants the perfect opportunity for employees to conduct market research and gain industry insights, exchange information and transfer knowledge for the combined growth of the company and for their professional growth.
So, there are different types of business travel alongside multiple reasons why workers travel for business. These reasons for company trip planning range from meetings and conferences to finding a unique opportunity to combine leisure activities with work trips under corporate tourism or bleisure.
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What is the Disadvantage of Business Trip?
Even though corporate travel has numerous benefits, a business trip with company goals in mind, can present several challenges. Let us take a closer look at some of these hurdles below:
- High Costs: Companies steer clear of business travel as it has the tendency to make the company budget spiral out of control. With so many employees travelling, the expenses can also be hard to keep in check, leading to increased costs that can be difficult to manage.
- Challenging Reimbursements: The reimbursement process usually involves several steps and approvals that make it exhaustive. Apart from focusing on their work, employees also need to add to their business trip checklist elements like carrying different receipts, getting approvals, and endlessly waiting for the amount to be reimbursed, all adding to their stress.
- Non-Compliance: Every company needs to set up a travel policy to control business trip expenses. In its absence, employees end up booking over the budget and beyond the permissible limits, which can exceed the pre-decided travel budget of the company. This can have a negative impact on the overall functioning of the company in the long run.
- Business Trip Report Frauds: While some employees submit incorrect data due to a lack of clarity, other employees abuse the privilege of reimbursements by falsifying claims. If left unchecked, this can harm the company’s finances having drastic consequences on the company’s funds.
What is the Advantage of Business Trip?
Some businesses do not see any value in business trip bookings for employees as they consider it to be an unnecessary expense. Similarly, many employees try to avoid work-related trips for the fear of added burden and responsibilities. Hence, let us explore the benefits of travelling for work for both the company and its employees:
- Boosts Confidence: Every business trip planner can vouch for the fact that going on these trips has a positive impact on one’s confidence. Being exposed to new experiences and stepping out of one’s comfort zone, provides a sense of achievement that helps boost the employee’s confidence and enriches their professional life.
- In-person Interactions: While emails and video calls are sufficient for conveying basic information, there are more sustainable ways to communicate with clients. For more complex matters like closing a deal, face-to-face meetings when employees go on business trip have a higher success rate. It depicts your commitment to the cause and helps you differentiate your brand from the competition.
- Networking Opportunities: Employees booking corporate trip packages can interact with a diverse range of people. They can build longer-lasting relationships by interacting with fellow members of the industry, leaders, clients, investors and more, who can turn into potential connections that bear fruits for the company's and their own growth.
- Explore New Working Styles: The employees’ learning curve can grow exponentially by planning their business trip itinerary with meeting schedules and networking opportunities. This ensures that the employees are exposed to a new style of working, gaining valuable lessons on increasing their productivity, learning leadership qualities, and attaining business goals.
Official trips continue to be an essential part of every corporate activity. Hence, by optimising work trips with a corporate tour planner and a travel management solution, employees and companies can elevate their experience. With a comprehensive travel solution like myBiz, it is even easier to manage every aspect of such work trips, right from booking to offering support at every point of the employees’ journey.
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Frequently Asked Questions (FAQs)
Q1. What is the difference between business trip and personal trip?
Ans. When an individual travels for enjoyment and to fulfil their own interests, it is categorised as personal travel. Business travel, on the other hand, is supposed to comply with the company’s guidelines and needs approvals.
Q2. What is an example of a business trip?
Ans. A common example of business travel includes trips to different office branches, events, conferences or seminars, and to meet clients, partners or suppliers.
Q3. What is the scope of a business trip?
Ans. Effective business trips can yield significant results for a company, like bringing in new clients and closing deals, getting more investors on board or initiating long-term partnerships that take the business to new heights of success.
Q4. How do you justify a business trip?
Ans. Employees can easily justify a business trip by convincing their reporting manager of the benefits of travelling for work and using relevant data to support their claims.
Related Blogs:
- • 10 Trip Management Tips for Successful Business Travel
- • Corporate Travel Management - An Ultimate Guide for Business Trips
- • What is a Corporate Trip Policy? A complete Guide!
- • Business Trip and Managing Stress in 5 Easy Steps!
- • Powerful Business Travel Tips for Corporates
- • Understanding BTA: Business Travel Accident & Insurance Guide!
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myBiz powers many of the small, medium & large size organisations to help them save on their travel budget and achieve more from their business travels. Read interesting stories from these organisations.
Sattva Consulting, Delhi
Bajaj Finserv, Bangalore