5 Ways to Streamline Group Bookings for Businesses

A company’s flight or hotel group booking policy can help manage the employees’ group travels to a great extent. Still, there are a few other ways to streamline group bookings for business. Read on to find out more:

 

 

While traditional processes can lead to wastage of both resources and time, it can be the reason your company needs to catch up to the competition. In the absence of a streamlined system of corporate travel management, especially group travel, there is a heightened risk of errors, miscommunication, and endless paperwork.

With the aid of modern technology, companies have had the opportunity to significantly optimize their internal processes and the same is applicable to business travel. Partnering with the right travel management platform can enable companies to make the most of automation tools that can greatly contribute to the booking, management, and execution of corporate travel, including group trips, which are often the most challenging aspect.

 

However, with the right travel partner, automating and streamlining these processes for higher productivity and impact is easier when several employees travel together for work. Here are a few ways to simplify business travel, but more importantly, group bookings for your company’s overall growth: 

 

The primary way to streamline flight or hotel group booking for the employees in your company is to understand the needs and goals of the business. The management needs to analyse the important areas with respect to group bookings carefully. These can include-

 

• The purpose of the bulk bookings.
• The business objectives to be achieved.  
• The details of the trip.
• The limitations for group bookings.

.. and more. We can break down these focus areas to further simplify the process into more manageable steps like:

 

• The details of the flight and hotel group bookings.
• The duration of the trip for each employee.
• Any special travel requirements, including documentation needed.
• The payment details- whether centralized payments or reimbursements.
• Any other relevant detail to ensure smooth business travel management for a group of travellers. 

 

A long-term strategy can offer a better understanding of the ROI accompanying group booking and its impact on the business. This analysis can also include the effects of employing automation in improving the company’s overall business travel management. It can shed light on the ability of automated tools to facilitate group travel that can further scale the business to greater heights.

 

Long-term goals concerning flights or hotels for group bookings can enable the management to evaluate if the current processes meet the standard or if there is a need for a good travel management solution to increase the efficiency of the employees travelling for work.

 

 

 

Analysing the workflows along the following parameters can simplify the group booking hotels and flights to a great extent-

 

• Department
• Priority
• Approvals

 

.. among others. Closely analysing each aspect of group booking can highlight the operational flows and ambiguities present. This can be followed by automating the processes with the help of the right travel management partner. Automation can efficiently manage standard and repetitive tasks like:

 

• Bookings
• Approvals
• Policy Compliance
• T & E paperwork
• Reimbursement claims

 

… and other such tasks. These can be excessively time-consuming for the travel admins trying to make a group booking in hotel or flight. Automation can help reduce any miscommunication and reduce the chances of errors or miscalculations. An ideal travel management platform offers features that support automation in every stage of business travel bookings, alongside facilitating easy integrations that streamline the complete workflow.

 

 

Post the automated workflows have been set up for group hotel booking; there can be areas of improvement. Be flexible in weeding out the more time-consuming processes and replacing them with pre-programmed procedures. 

 

Furthermore, even enabling your employees to self-book for hotels group booking can offer them greater flexibility. Automation can simplify this process of empowering your employees as they can book their overall travel needs- flights, hotels, cabs, etc., with greater ease. It can offer more control to the employees who can effectively balance convenience with necessity in a way that suits their needs as well as the business goals. 

 

Keeping records and documentation of each process in the group booking for hotels/ flights is extremely important for future decision-making and improvement. Travel managers should use a business travel management solution that offers both real-time visibility and reports that help in prolonged record-keeping. Detailed records can provide an in-depth analysis of group booking hotel or flight, streamlining future group travel arrangements. This can offer valuable insights to initiate changes that can make the outcome more efficient and ideal.

 

 

 

 

Choosing myBiz to simplify your company’s group travel needs introduces you to exclusive group booking offers and corporate rates for large groups. It brings unique benefits of automation, corporate rates, higher control and visibility over the travel spend on group reservations, thereby enabling increased savings. It also provides better management tools to streamline your employees' overall group travel requirements, offering a best-in-class experience everytime!

 

 

 

Frequently Asked Questions (FAQs) 

Q1. What is group booking?

Ans. Group booking involves multiple bookings for a group of employees travelling together to achieve common business objectives.

Q2. What is group booking in hotel?

Ans. Group bookings hotels result from companies reserving more than one room for multiple employees over the same duration in a single booking.

Q3. How to get a hotel group booking discount?

Ans. Partnering with an ideal travel management platform can offer exclusive deals and offers on flight and hotel for group booking.

Q4. Do group travel companies offer overall booking needs for business travel?

Ans. Yes, the right travel management platform offers comprehensive booking solutions, including hotels, flights, cabs, and more for group business travel.