Why Are Hotel Group Bookings Beneficial for Businesses?

Being in charge of organizing the group travels, primarily bulk hotel bookings of the company’s employees, can be a challenge that not many travel managers would like to take on. However, a hotel group booking has several benefits, the primary being savings. Let us explore more:

 

Making a group booking in hotel is a stressful ordeal. There are several elements of a bulk booking that have to be properly coordinated in order for the trip to go seamlessly. The travel manager has to search the internet for the best group booking offers, best accommodations, the best packages and more. Additionally, each employee venturing out on a group trip has differing requirements pertaining to their stay, all of which can be quite handful.

 

Despite the many hassles of a group hotel booking, it can actually be quite rewarding for a company in the long run. It is not only an opportunity for hoteliers to increase their revenue, but businesses can also make the most of exclusive offers and more savings by booking in bulk. Let us get deeper into this to understand the many advantages associated with group travel bookings:

Are you also looking to make bulk bookings in a hotel for the first time? Do you want to understand what is group booking in hotel? Look no further as we try to simplify corporate group bookings and more below-

When a group of employees travel together, businesses have to book hotels for several employees simultaneously. This calls for group bookings to ensure that all the travellers stick together and can achieve their highest productivity for the common business objectives.

Hotel group bookings are beneficial for both businesses and hotel owners. Let us understand how:

Compared to individual bookings, bulk bookings present hotels with several benefits. They have the potential to offer better ROI to the hotel, and consequently, the demand for such multiple bookings has significantly increased over the years. 

 

Here are the benefits of a hotel for group booking for the owners:

 

• These bookings are a single buy decision, and contrary to an individual booking, they require no additional effort for each guest.
• They offer a unique opportunity to cross-sell, including event planning, room upgrades, restaurant services, and more.
• The cancellation rates are lower since customers are less likely to change plans in the event of large bookings.
• Higher incidence of repeat customers because companies usually partner long-term with hotels.
• Additionally, corporate group travels are strategically designed to bring more return on investment, so the lack of full occupancy of the property is not stressful. 

 

Similarly, while group reservations offer better ROI to the hoteliers, the guests also get the benefit of exclusive services that come with the specifically designed corporate group booking hotel packages.

Among the many benefits that a company can derive by booking group reservations in a hotel, here are some of the prominent ones:

• By default, bulk bookings are far easier to negotiate prices for. This is especially true for hotels as opposed to flights.
• Companies can leverage these to get volume-based discounts or hotel group booking discount since the predictability of these bookings is far more than regular bookings.
• Companies can be more assured about rate fluctuations as hotels will likely offer special corporate rates because they do not have to worry about sacrificing high-paying customers.

Companies can connect directly with the hotels by writing an email defining the number of rooms, the number of people occupying per room, and the booking dates. It is crucial to check the hotel’s policy for their minimum stay requirements as well. Similarly, it becomes imperative that you do your research to get the most competitive rates for group bookings hotel across properties. Get quotes from different hotels and try to negotiate the prices to the best of your abilities.

 

On the contrary, businesses can also use a group travel solution to meet the needs of their employees’ bulk hotel bookings.

Group travel management can be full of hassles. So many factors need to be planned meticulously for a smooth travel experience of your employees. The struggle of negotiating with hotels for reduced rates on group bookings can be extremely difficult given that travel managers are supposed to have an overview of costs, ensuring at all times to stay within the budget. 

 

Additionally, with larger groups travelling together, there are several factors that can go out of hand. Ensuring that all the team members are together on their flights and hotels can itself be a challenge. Added to that, there is a need to adapt to unexpected flight delays or issues with group bookings hotel.

 

Handling all of this manually can not only be extremely demanding but also time-consuming. Hence, finding the right group travel management solution is extremely important.

myBiz is a travel management platform that has the ability to balance out the employees’ comfort with the company’s need for cost-effective business travel, even on group bookings hotels. Integrating your business trips with myBiz can enable you to get the benefits of booking, managing, reporting, and support, all in a single platform, thanks to:

• An extensive travel inventory
• Self-booking tools
• Easy approval flows and policy compliance
• Dedicated customer support 24/7
• Automated, real-time travel spend data 

And so much more that encourages companies to ensure smooth business trips!

 

Frequently Asked Questions (FAQs)

Q1. How to get group booking offers on hotels?

Ans. Negotiating directly with the hotel or utilising the right travel management solution can provide businesses exclusive group booking offers.

Q2. What is the easiest way to manage hotel group booking?

Ans.  Partnering with an ideal group travel solution can enable businesses to manage every aspect of their group travels easily.

Q3. Can a travel management solution ensure hotel group booking policy compliance?

Ans. Yes, businesses can easily get 100% compliance with the right automated travel management solution.

Q4. Is hotels group booking expensive?

Ans. Depending upon the circumstances, group hotel bookings can be expensive. But an ideal travel management solution can offer competitive rates to help businesses save more on group bookings.