How to Book Corporate Travel?

Systematically planned corporate travel is essential for ensuring that every business trip is free of hassles. Lack of such planning can lead to multiple things running into disarray. Read more to find out the minutiae of corporate travel booking here:

With business travellers going around the globe; booking hotels, flights, trains, and cabs can be complicated. The whole process can be extremely tedious and can have a direct impact on the productivity of the employees. Corporate travel management is, therefore, a challenging endeavour as there are several details to be mindful of apart from individual preferences.

The processes to book corporate travel should thus be such that they encourage productivity, affordability, as well as employee satisfaction. It should promote a smooth journey so that the business travellers can focus on attaining their goals. Let us find out some of the important details that are necessary to ensure seamless business travel bookings every time:

The right travel policy can combat the unpredictability associated with online corporate travel. It therefore becomes imperative to create the right corporate travel policy. This policy can serve as a checklist for what an employee is supposed to do, eliminating confusion for both the employee and the travel admin. Here are a few pointers that can be covered in a travel policy to help you book business travel easily:

• A travel request procedure.
• Approval and reimbursement flows.
• Budget allocated per booking.
• Business travel accident insurance details.
• Payments details.
• Corporate travel discounts.
• Preferred hotels.
• Visa and passport details.

.. among several others.

Flight tickets are usually the first step in booking corporate travel as it is extremely volatile owing to high costs and limited availability. Hence booking flights must always be done by considering the following points:

• Research prices before making the booking decision.
• Prioritize convenience by taking the routes, customer service, airport accessibility, in-flight benefits and more into consideration.
• Browse through revenue-based programs like loyalty and rewards.
• Compare prices, rewards, deals, and other benefits between different suppliers.

 

Picking a suitable accommodation is vital for ensuring that the productivity of the business traveller is not compromised when they are going out to attain important business objectives. Keeping the following points in mind while choosing the right hotel can ensure that the employees make the most of an efficient corporate travel management:

• Check the availability of business amenities like business centres, Wi-Fi, transportation, accessibility, etc.
• The hotel's location and proximity to the workplace and major city spots is important.
• Book in advance, as last-minute reservations can be costly.
• Ensure that the hotel offers easy payment mechanisms to avoid unnecessary formalities that can be time-consuming.

While the best corporate travel agencies can offer booking solutions, they have limited resources/inventory when it comes to the overall management of business travel. Additionally, in the age of automation, businesses need efficiency, even when it comes to setting up a corporate travel booking system. 

The right travel management solution can thus offer a dynamic mechanism to manage travel as well as corporate travel expense management. Bookings and tickets can be made available with just a click, thanks to advanced and easy-to-use travel management platforms that also offer:

• Customizable travel policies and approval flows that provide clear booking guidelines.
• Reduced T&E time, thus decreasing the possibility of errors.
• Real-time reports for data analysis that prompts smart decision-making.
• Automation facilitates bookings, management, and execution of business travel.
• More visibility over the company’s travel expenses enables thorough evaluation.
• Dedicated support to the travellers to offer quick resolutions.

.. and a lot more.

Diligently paying attention to the minor details can ensure seamless travel bookings for any company and its employees. Hence, keeping the above factors in mind can make sure that the unfathomable hurdles that make business trips excruciating can be avoided with the help of efficient corporate travel services. Additionally, with business travel becoming more digitally evolved, corporate bookings and corporate travel management have become necessary parts of any business. As a result, saving costs on this aspect is important to make profitable business decisions. With the right travel management solution like myBiz, all of these issues can be effectively taken care of, that too, from a single platform! 

Frequently Asked Questions (FAQs) 

 

Q1. What is most important for making a corporate booking?

Ans. Ensuring that the bookings made for the employees’ business trips offer savings with convenience is the most important aspect of corporate travel. 

Q2. How to choose corporate travel management companies?

Ans. The right travel management solution provides dedicated support, seamless bookings, effective analysis and reporting, comprehensive corporate travel expense management, and more savings, among other benefits.

Q3. What are corporate travel management benefits when it comes to bookings?

Ans. Having a corporate travel account with an ideal travel management platform can offer corporate rates, large options to choose from, offer more transparency and visibility over travel spends, simplify approvals and reimbursements, and more such benefits on bookings.

Q4. How can using an automated platform save booking time for companies?

Ans. Automated bookings can ensure complete travel policy compliance on every booking other than offering endless options to choose from, simplifying the overall travel and booking experience of the employees.