Business Travel Agency: Find the Best Fit for Your Corporate Needs

Planning an individual trip or vacation is one thing, organising it on a corporate level is a whole different story. The effort is multiplied, and so are the expenses, when planning corporate trips. 

 

Do you face challenges with booking flights, hotels, transport, and negotiating the best deals for corporate travel? 

 

Well! You’re not alone. Business travellers experience more friction than leisure tourists. For instance, price comparisons (44% vs 39%), finding suitable accommodations (45% vs. 33%), and dealing with extra fees (42% vs. 36%). This is where a business travel agency comes in, saving your time and money while streamlining processes. 

 

Why Are Businesses Shifting to Online Travel Management?

 

The most pressing issue for many corporate travel managers is finding pocket-friendly travel options, and fetching options that complement their schedules. 

 

When you work with the best corporate travel agencies or reliable travel management platforms like myBiz, you can get the following benefits:

 

1. You see a positive impact on employee productivity and satisfaction. The team is more relaxed, energised for meetings, and arrives on time when the travel is hassle-free. Seamless bookings and arrangements save them from burnout and stress, especially in the case of frequent trips.
2. The travel management efficiency and ROI also increase. An experienced, new-age corporate travel agency can automate bookings, skillfully negotiate rates, and enforce policy compliance. 

 

Features You Need in an Online Business Travel Agency

 

Create a checklist in mind when looking for the best corporate travel agency in India. It must offer:

Centralised and Integrable Booking Platform

It allows your employees to book flights, accommodation, cabs, and more from one place. 

About 42% travel managers find it difficult to use their business travel management solution, and 31% have issues integrating it with existing systems. 

So, make sure the business travel agency has a user-friendly dashboard that can integrate with calendars, ERP (Enterprise Resource Management) system, HRMS (Human Resource Management System), SSO (Single Sign-On), and accounting tools. Platforms like myBiz ensure every booking is logged, compliant, and easy to manage. 

Customisable Travel Policies 

Your travel budgets, hotel categories, and approval workflows may differ from other firms, and a good corporate travel agency knows this. The agency must be able to customise the booking process accordingly.  

That way, your employees stick to the policy and approvals are automated and escalated as needed. According to Lodging Magazine, 46% of employees dodge the approved channels to book hotels and prefer consumer sites. Properly enforcing policies improves overall cost control by cutting out unauthorised and non-compliant purchases made by employees outside approved policies.

Real-Time Business Travel Analytics

Real-time reporting helps track spending, frequent routes, top travellers, and policy violations. This visibility allows businesses to refine travel strategies and optimise budgets. 

Many business travel agencies offer tools to help filter by department, teams, and trip types for detailed insights. Around ⅔ of firms use a mobile-app-enabled online expenditure reporting platform. 

Dedicated Account Manager Assignment

This personal touch brings you a more consistent service and quicker resolutions. The appointed travel manager becomes a single point of contact for all your travel-related queries, escalations, and strategy improvisations. 

 

Advantages of Hiring a Travel Agency for Corporate Trips

Working with a capable corporate travel agency can be beneficial in many ways. 

1. Nearly 45% of corporate travel managers say that negotiating hotel deals has become tougher in the past five years. A business travel agency can speed up your bookings and get better rates through bulk deals and haggled prices. 
2. 24/7 support and emergency assistance let your employees find quick or immediate help during delays, cancellations and emergencies. 
3. The best corporate travel agencies, or travel platforms like myBiz, automatically enforce travel policies and flag out-of-policy bookings, ensuring compliance. 
4. Today, around 96% of travel and expense managers want an end-to-end, single travel solution comprising expense management, reimbursements, and corporate cards. A business travel agency for corporate travel streamlines your expense management. Integrated tools automate expenditure tracking, accelerate reimbursements, and minimise manual interventions.

Conclusion

Sharing your corporate travel planning burden with the right business travel agency or using travel management tools like myBiz saves you from wasting time and excessive spending. It minimises your effort and makes the whole process seamless, with greater clarity, control, and convenience. 

 

FAQs About Business Travel Agency

Q1. What Does a Business Travel Agency Do?

Ans. An online business travel agency manages corporate trips efficiently for your company. It handles all bookings, secures travel discounts, and even provides bonus perks like reward benefits and upgrades.

Q2. What do the 4Cs of Corporate Travel Management Imply?

Ans. The 4Cs of corporate travel management are Cost, Control, Compliance, and Convenience.  

Q3. How Much does it Cost to Plan Corporate Travel?

Ans. The total cost depends on the travel destination (domestic or international), the time of the year, and the number of travellers. It’s advisable to use a CTI calculator to get estimates of flights, hotels, etc., for different regions. You can also check rates with your preferred business travel agency or online platform.  

Q4. What do Corporate Travel Expenses Include?

Ans. Corporate travel expenses typically cover transportation (flights, cabs, trains, buses), accommodation, meals, visa fees (if applicable), travel insurance, local conveyance, and incidental costs such as client meetings, conferences, and other work-related activities.