Discover Top Alternatives to a Corporate Travel Agent

Looking for options beyond normal business travel agencies can do wonders for your business. This is where modern business travel management platforms step in. They are considered ideal, as they not only save money and time but also offer a more personalised touch. Read on to find out more about how these platforms make travel management a breeze: 
 
 

Efficient and economical business travel management is crucial in the current dynamic business landscape. Traditional corporate travel agencies have been popular for ages. However, there are now various options that better fit organisational requirements and budget constraints. Adopting online business travel management platforms, like myBiz, can significantly improve travel management.

Online Business Travel Management Platform - Alternative to a Corporate Travel Agent

An online business travel management platform offers several advantages over traditional corporate travel agents, making it a preferred choice for many companies.

Saves Time and Resources

Using an online platform for travel arrangements can help save a lot of time. Normally, you'd spend hours checking different sources and chatting with a travel agent. But with an online system, all your travel options are grouped together and are just a click away. This allows you to quickly make decisions and book trips.

• Automated itinerary management allows for instant updates and changes.
• E-ticketing and mobile check-in features simplify the travel process.
• Centralised billing and reporting save time on administrative tasks.

Assists in Cost Savings

Switching to an online business travel management platform can help you save money. These platforms usually offer special deals and rates you can't find elsewhere or through a regular travel agent corporate. They make comparing travel choices for the best price simpler. Plus, they come with handy reporting tools to help you monitor your spending and control your budgets. Some even have rewards programs, bringing down your total travel costs.

Provides Expert Advice

Even though they're tech-oriented, a lot of online travel platforms are backed by expert consultants. These professionals can help navigate difficult travel plans or sudden changes. They provide the following benefits:

• Know-how to make the most out of your travel budget.
• Expertise in handling international travel details, like visas and passports.
• Suggestions in line with the latest travel safety rules and location warnings.

With the mix of technology and human know-how, these platforms make sure business travellers get top-notch advice and the help they need.

Comparing Online Platforms and Traditional Travel Agents

Choosing between a traditional travel agent and an online platform requires knowing their main differences and how these could affect your business travels.

Automation vs. Manual Processes

The key difference between online travel platforms and classic travel agents is how they use technology. Online platforms use automated systems to make things more efficient and to avoid human errors. These systems allow people to book trips any time of the day or night. They also update travel schedules and availability in real time. On top of that, they use advanced analytics to predict the cost of trips and suggest the cheapest time to book. On the other hand, traditional agents mainly use manual methods, which can take longer and are more likely to make mistakes.

Accessibility of Support

Traditional travel agents give you custom support, but they usually work just regular office hours. This isn't ideal if there's an emergency or if you need a last-minute change. However, online platforms:

• Usually have 24/7 customer support through live chat, email or phone.
• Employ AI chatbots that can quickly solve problems and provide information.

So, you can get help any time, day or night, which is essential if your travel plans change unexpectedly.

Compliance and Customisation

Business travel often comes with a set of rules that differ from company to company. Digital platforms are excellent at handling these rules: 

• They can be programmed to follow your company's travel rules, guaranteeing they're met. 
• The more sophisticated ones can tailor travel arrangements for each employee category, according to the company's policies. 

While traditional agents can handle elaborate travel rules, they may not provide the same type of customisation and assured adherence to rules.

 

It's true that traditional travel agency for corporate bring value, but online travel management platforms have a competitive edge, especially for today's businesses. Their scalability, efficiency and affordability are big pluses. Platforms like myBiz are a great option because they offer cost and time savings, personalised service and adherence to travel policies. If you're looking for a smart, budget-friendly way to handle your business travel needs that can quickly adjust to your company's requirements, these innovative platforms are worth considering.

Frequently Asked Questions

 

Q1. What is the difference between offline and online corporate travel agency?

Ans. Online agencies offer convenience and accessibility, allowing travellers to book flights and accommodations at any time, even outside of office hours. An offline corporate travel agency has set working hours.

Q2. What is a corporate travel agency?

Ans. A travel agency for corporate can act as travel managers who book flights and hotels, provide visa assistance, and offer travel support for business travellers.

Q3. Do corporate travel agents charge a fee?

Ans. While some corporate travel agents do charge a fee, others don't. It all depends on the specific agency and the services they provide. Some travel agents may charge a fee for their expertise, personalised travel plans and 24/7 support. On the other hand, some agents may earn their commission from the airlines and hotels they book. 

Q4. What are the weaknesses of a corporate travel agency?

Ans. A big downside is that because these agencies juggle many clients, they might struggle to meet specific needs and wants. Also, there's a chance you'll have limited flexibility when rescheduling, which could lead to missing out on chances to save money or you will have to change your travel plans.

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• •  5 Effective Business Travel Management Tools
• •  Business Travel: Its Significance & Impact on Your Bottom Line
• • 9 Key Features of Top-Notch Travel Management Systems