Top 5 Benefits of Corporate Travel Booking Solutions

Ensuring effortless management of a company’s business travel needs is not an easy task. Burdening employees with the task of making individual bookings can result in reduced productivity. It is here that a corporate travel booking tool can solve most of your issues. In this article, we explore the benefits of making travel bookings by partnering with a TMC: 

The management of a company’s business travel program is a significant task that often requires seamless organization, an analysis of the company’s finances as well as paying attention to the employee expectations when it comes to duty of care. Tackling all these tasks while making individual bookings for each employee travelling for work is not only complex but it is also a waste of resources. A corporate travel booking solution may be an easy alternative to resolving these complexities.  

Furthermore, partnering with a travel management company can subdue these issues to a great extent. A TMC tool will transfer the hassle involved in corporate travel bookings to seasoned experts who are well-versed with the ins and outs of the industry. Here are some of the most prominent benefits of making travel bookings for businesses with the help of a TMC:  

1. Better Savings with Corporate Travel Booking: 

The primary benefit of acquiring the services of a travel management platform is the cost-saving corporate fares and discounts offered. TMCs manage to bring conglomerate and pre-negotiated rates to the table, helping companies save significantly on their travel budget. These negotiated fares enable business travelers to make the most of an extensive list of hospitality and transportation providers and their discounted fares. This is thanks to the preferred supplier relationships and agreements signed between service providers and corporate travel booking companies. These relationships enable TMCs to negotiate better rates for flight tickets, ground transfers and hotel accommodation on a company’s behalf at zero additional fees, resulting in better savings for the company. 

2. Automated Travel Solutions on Corporate Travel Bookings: 

Manual bookings, approvals, reimbursements, expense tracking, and more are unmanageable feats that can be the bane of any travel manager’s life. This is where one can benefit from an online corporate travel booking portal that brings about the perfect integration of travel needs and technology. This automation of travel not only simplifies the booking process but also generates higher savings for companies and promotes the duty of care for employees. An automated business travel process further ensures assured policy compliance along with helping travel admins easily set up a company travel policy in place, as well as make updates as per the latest industry standards.  

3. Travel Policy Set Up with Corporate Travel Booking Companies: 

The purpose of a travel policy is to ensure that employee bookings are in alignment with the company’s goals, expenses, needs and more. It acts as a guiding tool that informs employees of the approval flows, permitted booking options and more. Companies need to set up a travel policy in place not just for the ease of the employees but also to keep up with the ever-changing global market. Hence, corporate travel booking sites can be of great help in helping travel admins keep up with emerging factors that are necessary for employees’ well-being. They can further help set up a policy in place and ensure complete compliance by integrating it directly with the bookings. 

4. Consolidated Travel Data with Corporate Travel Booking: 

Every company understands the importance of data, and so travel data holds a lot of importance as well. It helps in understanding patterns that can allow travel admins to enhance the booking processes and identify areas of improvement, thereby increasing their savings. This is where having a corporate travel booking tool can help by ensuring that all the travel expenditure flows through a single channel while offering consolidated travel data to travel admins through it. This will further help travel managers keep track of trends, thus minimizing costs and increasing savings. Additionally, it can offer insight into employee needs and how to better accommodate them without exceeding the company’s travel budget. 

5. Dedicated Support with a Corporate Travel Booking Platform: 

An automated system is necessary for any business traveler since it simplifies and smoothens the booking process. However, no matter how intelligent the technology is, it can never completely replace the need for human assistance. Travelling far and wide for official purposes comes with its own share of challenges that can only be resolved with human intervention. This is necessary for reassuring employees who find themselves stuck in unexpected circumstances and offering them timely and easy resolutions alongside some peace of mind. A corporate travel booking system like myBiz offers quick solutions to business travelers 24*7, ensuring all-around satisfaction and convenience. 

Partnering with robust corporate travel booking services like myBiz can offer notable benefits to companies and travelers alike, including cost savings, traveler safety, and process efficiency. So, make a move towards managed business travel today. Join now!

Frequently Asked Questions (FAQs) 

Q1. What is a corporate travel booking policy? 

Ans. Corporate travel policies set out rules instructing employees on how to book official travel so that they are in line with the company’s travel expenditure, permitted bookings, and approval flows, among other things.  

Q2. Why should every company create a travel policy? 

Ans. Creating clear guidelines regarding employees’ travel ensures that there is clarity for all. It clearly defines the rules that will ensure that every employee has a stress-free business travel. 

Q3. What is a corporate travel booking tool? 

Ans. Corporate travel bookings can be made using a booking tool that enables employees to conveniently book their business trips. A TMC simplifies the booking process, helping employees effortlessly manage their accommodation and travel requirements. 

Q4. How can corporate travel booking companies ensure cost savings? 

Ans. A TMC offers special corporate fares that are an easy way to ensure savings. They further integrate expense management with bookings, audit travel receipts, and generate real-time reports that can even detect fraud, ensuring cost-effective business travel.