5 Ways to Take the Stress Out of Corporate Travel Bookings

Making a corporate travel booking can frequently be one of the most stressful elements of any official trip. It involves a lot of details that can sometimes be hard to keep up with for the travel admins and the employees. In this article, we try to unravel the complexities involved in planning and booking corporate travel and the best ways to resolve them: 

 

Business travel is necessary for the growth of any company, but it can be stressful, taking a toll on employees and travel managers. It is easy to overlook the details while making a corporate travel booking, costing the company huge sums and adding to the overall stress factor.

 

Business travel can get complicated with multiple approval flows, expense management, bookings, etc. This can be cumbersome and has the potential to impact the efficiency of business travellers. This can adversely impact the company’s productivity, stressing the importance of smooth work-related travel. Corporate travel solutions effectively handle travel arrangements, including flight bookings, accommodations and ground transport. To better manage this, it might help to be aware of certain factors that can help make work-related travel plans less taxing.

 

Here are some ways corporate travel booking system can take out the stress from business travel while simultaneously ensuring that it is cost-effective and efficient:

Travelling for work can often be unpredictable, with frequent changes in plans and cancellations. As a matter of fact, unexpected cancellations and delays during office tours are inevitable, and they are a primary cause of undue stress. This implies cost-overruns and extending the company’s business travel budget due to multiple bookings using the corporate travel booking tool. Hence, there is a need to be flexible and plan for a smooth business travel experience. With a business travel management company like myBiz, reduced cancellation charges and discounted corporate fares on hotel and flight bookings can not only take care of the employees’ stress but also allow travel admins to efficiently manage the company’s budget, contributing to increased savings.

Business travel comes with extensive paperwork because multiple invoices must be kept track of, like hotel reservations and flight booking information, among others. The approval processes alongside reimbursement claims can add to this paperwork if done manually. This can be equally stressful for the employees and the travel admins, who also have to keep track of expenses with the help of report analysis. 

 

However, with a corporate travel booking platform, the paperwork can be cut down extensively, thanks to the automated portal, which ensures that everything is online and can be easily accessed and managed on the go.

 

Planning, researching, and booking a corporate employee's several different business travel needs can be challenging to manage, alongside taking care of other work requirements. Individually booking flight tickets, hotels and rental cars on a business trip can be a complicated task for the travel admins and business travellers. This is where it might help to avail of the corporate travel booking services. They can not only take care of the requirements mentioned above but, at the same time, also offer a large selection of booking options, corporate rates and discounts, enabling higher savings and increased comfort. Business travel management software provides comprehensive corporate travel solutions, simplifying and streamlining every aspect of work-related travel, be it bookings or expense reporting.

 

Corporate travel bookings can be hassle-free if they are easily accessible and fully automated. Technology has revolutionised the world, and the travel industry is no exception. Having accessibility enables the employees to make the bookings, seek approvals, file for reimbursements, submit invoices and more from anywhere. This further allows travel managers to get greater visibility and exert greater control over the travel program of their employees.

 

Online corporate travel booking allows employees to make their air ticket bookings, hotel reservations, car rentals and other such arrangements from the convenience of their mobile phones, offering greater flexibility to them. Additionally, a travel management company provides the benefit of expense management on the go, simplifying the reporting process that saves the company's resources and budget. 

 

One of the biggest stress inducers associated with business travel is expense reporting. To avoid it, it is best to be completely aware of your company's travel and expense policy, also known as the T & E policy. This will help business travellers avoid having to spend out of their pockets when using corporate travel booking services like car rentals, flights, hotels and others. The easiest way to manage your expenses on a business trip is to utilise a travel management tool that keeps a record of all your expense while simultaneously generating real-time reports for travel managers. This will not only smoothen the employee's travel but also enable them to file for returns effortlessly. 

 

Whether you are a business traveller or an admin booking business trips for your company's employees, availing the services of a corporate travel management company like myBiz can help you to ensure that the company's goals are met without compromising on the needs of your employees. So, take advantage of stress-free and effortless business travel with myBiz. Join now!

 

Frequently Asked Questions (FAQs)

 

Q1. What the should be on the checklist while making corporate travel bookings? 

 

Ans. A TMC is a corporate travel booking service that streamlines and automates the business travel needs of a company. It allows employees to make travel bookings, managers to timely review and approve bookings, and travel admins to gain visibility and control alongside budget management and therefore, should be the first thing on a checklist for corporate travel booking. 

 

Q2. How to make corporate travel bookings using a travel management company? 

Ans. A TMC assists a company’s business travel program by offering world-class technology to all stakeholders for every aspect of travel management. Apart from a large selection of booking options, it provides discounted rates and corporate fares, enabling companies to save on corporate bookings.

Q3. Do small businesses need a travel management tool for corporate travel bookings?

Ans. Yes, a corporate travel management tool is an ideal solution to the travel management needs of small businesses as it combines technology with corporate travel bookings, offering trip support to business travellers using corporate travel booking sites.

Q4. Do TMCs offer support to users for making corporate travel bookings?

Ans. Yes, most TMCs like myBiz offer dedicated support 24*7 to resolve every issue faced by employees and travel admins while making corporate travel bookings.