myBiz’s HRMS Integration for Business Travel Management

As the number of employees travelling within organisations increase, HRMS Integration for travel management emerges as the ideal way to streamline processes. With myBiz, you can integrate 35+ HRMS solutions to streamline approvals, automates compliance, enhances expense tracking, and more.

 

Corporate travel is transforming. According to Deloitte’s recent study, corporate travel accounts for 20% of the overall Indian travel market. Owing to this, the growing need for face-to-face meetings to achieve business goals has increased the pressure on corporate travel managers.

You need to handle multiple travel requests simultaneously, track expenses, and reimburse them. Human Resource Management System or HRMS integration for travel management can overcome these challenges. Find out how.

Understanding HRMS Integration for Travel Management

Unified HRMS and travel management systems simplify employee travel management. When a new employee joins the company, this integration automates the onboarding process to the travel platform. 

So even if an employee needs to travel within the first month of joining the company, they can use the platform for bookings. Subsequently, integration ensures bookings are compliant with the company’s travel policy. In turn, this streamlines processes and expense approvals.

Why Select myBiz HRMS Integration? 

myBiz allows companies of all sizes to manage end-to-end employee travel in real-time. One of our key focus areas is automating all the processes in an organisation's travel management system. This automation involves providing users who are onboarded in an organisation to get automatic access to the portal. This has several benefits as listed below. 

Benefits of HRMS Integration

Centralised Employee Data

HRMS integration enables the travel portal to access current employee profiles, ensuring accurate information for bookings, including correct names and eligibility for specific types of travel based on the employee's role. Thus, it acts as a single source of verification for such employee details. In this way, HRMS travel booking integration ensures compliant bookings and accurate expense management.

It also ensures details such as emergency contacts are up-to-date.

Faster Travel Approvals

Seamless integration leads to streamlined HRMS travel workflows. Let's say an employee raises a travel request. HRMS integration allows the booking platform to access the team hierarchy for approvals. Such streamlined employee travel approvals in HRMS reduce delays and unnecessary confusion, encouraging transparency.

Enhanced Compliance and Policy Adherence

Business travel policy automation in HRMS ensures that all bookings comply with the organisation’s policies. Firstly, it ensures that bookings can proceed only after getting relevant approvals. Then, it makes expense filing easier by capturing all necessary details directly from bookings.

Improved Data Security  

HRMS and business travel automation allow sensitive employee data to be securely transferred to myBiz, thanks to its industry-grade encryption. You may also use token-based authentication for added security. This minimises the risk of typographic errors. It also limits the exposure of personal information to hackers and other types of fraud.

Increased Productivity    

HRMS travel booking integration saves time for employees in planning their travel. With all the relevant details auto-populated, the integration cuts down on the booking time and the automated approval process reduces the need for manual intervention. Similarly, travel compliance through HRMS reduces the administrative work required for expense filing. Thus, employees can complete other tasks that add more value to the company.

Smoother Employee Experience         

Frequent data syncing keeps employee details up-to-date, ensuring accurate information for travel bookings, emergency contact, and expense processing without manual data entry. 

Simplified Expense Management

With HRMS integration, tracking business travel expenses becomes simpler and reduces manual errors. For example, corporate GST numbers are automatically applied, making expense tracking easier and streamlining reimbursements for both employees and administrators.

Actionable Insights and Analytics

Both the HRMS and travel booking platforms hold a lot of information. Integrating the systems lets you break through data silos and create insightful reports. This offers valuable insights into travel and expense patterns as well as compliance violations. In turn, the employee travel data in HRMS can be used to optimise travel policies. 

How to Integrate HRMS platform with myBiz? 

In today's fast-paced business environment, streamlined data transfer is crucial for efficient corporate travel management. With myBiz's latest HRMS integration capability, organizations can now easily sync employee data directly from their HRMS into the myBiz platform, enabling smooth travel planning, expense management, and policy compliance. myBiz offers two integration options tailored to different data transfer needs:

Direct HRMS Connection 

myBiz provides direct HRMS connectivity with 35+ HRMS solutions. All you need to do is enter your credentials and you can initiate seamless data transfer.

Push API Integration 

Push API Integration is better suited to organisations that prefer scheduled data transfers. They can simply send employee data to myBiz's webhook URL at intervals. There are 2 methods for this:

 

To sum it up, everything from booking flight tickets to filing expenses becomes smoother with HRMS integration for travel management platforms. myBiz offers easy integration options that let you maximise these benefits. Try it today.

Frequently Asked Questions

Q1. What does corporate travel and HRMS sync mean?

Ans. This refers to integrating the company’s travel booking platform with its existing Human Resource Management System. 

Q2. What kind of employee travel data in HRMS is required for travel planning?

Ans. HRMS integration provides access to various kinds of employee data. This includes their name, position, supervisor, expense category, reimbursement records, emergency protocols, etc. 

Q3. What is the connection between HRMS and travel expense reimbursement?

Ans. HRMS integration speeds up claims processing by automating policy checks and expense submissions. 

Q4. What are the benefits of using HRMS for business travel reporting?

Ans. Business travel expense tracking in HRMS minimises manual paperwork and improves efficiency. It also streamlines approvals and ensures compliance with the company’s travel policy. 

 

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