5 Hotel Booking Tips for Corporates

Organising corporate hotel bookings for employees venturing out on a business trip can often be complicated and time-consuming. Several factors like accessible locations, affordable hotel rates, and hotels with amenities apt for a business traveller must be kept in mind while making reservations that will also ensure cost savings and convenience. Hence, in this article, we will discuss the 5 ways to optimize hotel booking for corporate:

Business hotels booking is quite different from a personal booking. For instance, hotel accommodations for business travellers are often priced at discounted corporate rates. Payments are another aspect where the two kinds of bookings differ. Travel managers have to look for hotels that offer group bookings, seamless Wi-Fi, breakfast, parking, conference halls, meeting rooms, and more. Hence, needless to say, travel admins face several challenges in trying to book, source receipts, and reimburse employees for their work-related hotel bookings.

Some companies try to manage business trip hotel bookings like they would for personal travel. However, this is a disorganized way to manage bookings for hotel accommodations that can end up burning a hole in the company’s travel budget. One way to resolve this issue is to partner with an ideal travel management company like myBiz that not only ensures corporate rates on bookings but also offers the largest inventory of hotels across all the major business locations for effective savings and convenience.

However, there are some more ways to enhance the experience of business travellers and cut back on the stress of booking corporate hotels. Let us explore 5 useful ways to effortlessly book business hotels:

Tip 1: Pay Attention to the Location

For every business traveller, regardless of the purpose of their business trip, it is extremely important to stay in a hotel that is located in a convenient location. Needless to say, it is their primary priority. Unlike travellers on vacation, business travellers might want a location that has access to public transport and other local amenities but, most importantly, one that is closely located to their meeting venue or office. Apart from this, it should be centrally located near local restaurants and transport facilities for comfort.

myBiz’s travel booking platform solves this problem by allowing you to search for hotels on the basis of location and distance to ensure that your business travel hotel stay is convenient.

Tip 2: Search for Preferred Corporate Hotels and Negotiated Rates

A good TMC will offer you access to negotiated rates on hotels that come with even better amenities and inclusions on every corporate booking hotel. However, there are many different rates available on such platforms and picking the right one can certainly be challenging. Hence, by distinguishing preferred hotels that come with negotiated rates, it can help sort through the variety of options available. This way, preferred hotels can be shown at the top of the search results, saving valuable time that can be otherwise used productively. It is, therefore, best to look for the following:

• •  Preferred hotel chains.
• •  Hotels with negotiated company rates.
• •  Most liked hotels for a destination.

myBiz is one such TMC that allows you to save preferred hotels and comes with a supplier advantage that can be leveraged to get access to exclusive corporate discounts. Furthermore, the myBiz assured properties come with guaranteed GST invoices that can increase the tax saving opportunity for every organization.

Tip 3: Follow Travel Policy on Corporate Hotel Booking

Every company needs to clearly define the guidelines pertaining to business travel bookings. An all-inclusive travel policy will define the budget allocated per trip for hotel stays, the hotel budget per day, and even the hotel budget based on the destination. It is therefore important to stick to the company’s travel policy in order to avoid going through multiple steps of approvals, thus taking more time to confirm bookings and incurring higher costs on business hotels booking.

Furthermore, a good TMC will help you identify the hotels that are in and outside the travel policy defined by your company to make individual or group booking in hotel simpler.

Tip 4: Consider Group Hotel Booking

Business trips often involve a group of employees going together. In such circumstances, it makes the most sense to look out for a group booking hotel. There are several factors one can consider while making bookings for corporate travellers-

• •  Group bookings can be a great way to negotiate better rates.
• •  All employees staying in one hotel can save transportation costs.
• •  Group booking for hotels is great for team bonding.

It can be a hassle to make individual bookings as well as change or cancel them last minute, thereby making group booking in hotel a wiser choice.

Tip 5: Opt for Centralized Payments

Having employees pay for their hotel bookings and then reimbursing them later can initiate a host of challenges for both the travel admins and the employees. Employees using corporate hotel booking companies to make reservations themselves can also be chaotic since they can go beyond the limits set by the company's travel policies and splurge. It is further inconvenient to employees as well since they have to carry around receipts and fill out excel sheets to get reimbursed.

On the contrary, it is more efficient for everyone involved to have centralized payments for individual and group booking hotels. This way, employees get to surpass complicated reimbursement processes, and travel admins can prevent them from making bookings outside the policy. The easiest way to do this is to use a specialized travel management platform. myBiz is one such TMC that offers centralized payments through the company wallet and offers invoices, saving everyone's time and money.

The needs of business travellers are unlike that of regular tourists. This is why there is a need to utilize the services of a self-booking corporate travel management platform like myBiz that negotiates the best corporate hotel discounts on every booking and specializes in offering a large inventory of hotels furnished with amenities fit for a business traveller. So, get signed up with us today to eliminate the hassle associated with corporate hotel bookings. Join now!

Frequently Asked Questions (FAQs)

Q1. How to get corporate rates at hotels?

Ans. The easiest way to get corporate rates on your business hotel bookings is to partner with a renowned TMC like myBiz that has the largest inventory of hotels and is, therefore, able to negotiate the best rates for your employees.

Q2. Can travel admins get access to reviews and ratings of business hotels?

Ans. Yes, myBiz is a TMC that makes hotel bookings even more convenient by allowing corporate travellers to choose and compare business hotels on the basis of peer reviews and ratings.

Q3. How to get hotel corporate rates for small business?

Ans. An ideal TMC like myBiz does not differentiate between businesses on the basis of their size and offers discounted corporate rates on hotel and other business travel bookings to small and larger enterprises alike.

Q4. Is it possible to get corporate rates on group booking in hotel?

Ans. Yes, by signing up with a TMC like myBiz, organizations can enjoy corporate rates on not only individual bookings but also group bookings.

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