Top 5 Tips for Booking Corporate Travel

Business trips help employees to network and forge essential client relationships. With such an important goal in hand, it is crucial to avoid the challenges that make corporate travel more problematic. Read on for the top 5 tips that can simplify business travel and make it more productive:

 

 

There are several things that need to be planned for ensuring a successful business trip. This, however, also implies that there are more challenges to overcome when employees travel far and wide. One of the ways to simplify this and reduce the burden of bookings is to use an automated booking tool for streamlined corporate travel solutions. 

 

While using technological tools can substitute the need for manual bookings, thus reducing the chances of errors and making travel more efficient, there are more ways to ensure that your corporate travel booking is much simpler and more productive. Let us look at the top 5 ways through which the employees’ travel bookings can be made more systematic:

 

 

Every company has certain standard procedures set in place to book, approve, and reimburse employees for using corporate travel services. These processes are employed to offer more clarity regarding employees travelling for work and ensure that everything is executed timely. However, over time, most of these processes have become redundant as they hardly take real-time problems and issues into consideration. 

 

It, therefore, makes sense to start by discarding such static processes and devoting more time to understanding the needs of the travellers and ensuring a better corporate travel management that is aligned with their requirements.

 

 

 

Automating every element of business travel booking with the help of a corporate travel & expense management software, can make the management of travel and expenses through a single platform easier. It can offer an overview of real-time expenses, helping the company to track the expenditure on the employees’ business travel. Here are the primary reasons automating your business travel with a corporate travel expense software can help:

 

• Introduces unlimited options for bookings across all primary business locations and suppliers.
• Offers quick bookings for easy accessibility, enabling bookings on the go.
• It limits excess paperwork and thus reduces the chances of human error.
• An automated corporate travel booking system increases employees’ compliance with the company’s policies.
• Offers more visibility over the travel spend.

 

… among several other benefits.

 

 

 

The employees who have to travel frequently for business have a list of hotels that they visit recurrently due to several reasons like:

 

• They are affordable.
• They offer attractive corporate travel discounts.
• They offer best-in-class amenities.
• The quality of service is unmatched.
• It is close to their workplace.
• It is easily accessible.

.. and more.

 

It thus makes sense to have a preferred list of hotels that the employees can easily choose from rather than having to go through endless options on corporate travel management companies. To avoid this hassle, make an inventory of the most preferred hotels to save more time and, consequently, save more money.

 

 

 

Every employee travelling for work needs a clear policy to refer to. In the absence of clearly defined guidelines, business travel and corporate travel expense management can be highly challenging.

 

This is why a well-defined corporate travel policy is a must so that every employee follows similar travel guidelines regardless of other circumstantial factors. These consistent guidelines ensure that queries related to online corporate travel are minimised. It can further reduce unnecessary travel expenses made by employees when they lack clarity on the company’s policies, empowering them to make decisions that can contribute to more revenue generation. It, therefore, ensures higher savings and makes corporate travel more efficient.

 

 

 

Making a corporate travel booking is quite complicated as there are several factors that need to be kept in mind, like:

• Policy Compliance
• Savings 
• Comfort
• Safety

.. and more.

 

However, one of the most important factors to keep in mind is to make the bookings fast. More often than not, all the excellent bookings sell out first. This, therefore, makes it imperative that all the hotel accommodations and flights are booked in advance to get the best corporate travel discounts. Usually, last-minute rush makes the rates go high, and early bookings can help avoid this problem. This strategy also enables travellers to pick their preferred amenities rather than settle for what is left.

 

 

Regardless of whether you are a business traveller or a travel admin, using the best corporate travel agencies like myBiz by MakeMyTrip can simplify bookings for corporate travel. With the efficient management granted by the myBiz platform, business travel can contribute to your company’s growth by helping employees achieve their business goals more efficiently. They can help scale the company because they can leave their booking worries behind. myBiz’s standard business travel benefits are available to all companies, so opt for stress-free travel today!

 

 

Frequently Asked Questions (FAQs) 

 

Q1. What is corporate travel?

Ans. When the employees of a company venture out on a work trip to achieve business objectives, it is defined as corporate travel.

 

Q2. How can a clearly defined travel policy make corporate bookings easier?

Ans. A properly defined travel policy makes sure that all the employees have clarity regarding the travel bookings that the company will approve. Having a standard policy ensures less confusion and more compliance when employees book their business travel.

 

Q3. What are some corporate travel management benefits?

Ans. Good corporate travel management offers more transparency with regards to the company’s travel policy, giving the employees a budget, standard guidelines and a platform to manage their expenses. This enables reduced costs and higher accountability every time an employee travels for work.

 

Q4. How can having a corporate travel account with a travel management platform help?

Ans. A good travel management platform like myBiz, can offer you higher visibility over the travel expenditure, ensure better compliance, reduce the hassles of booking, and offer lucrative corporate discounts, among other things that make business travel more efficient.